A sample. The chair’s list of last month’s bills, as it opens on a phone from the link in the email. The bills, suppliers and amounts are invented; a press here sends nothing.
Kingsgate Tower (demo)
September 2026 bills
9 bills, $98,060.50 incl. GST · 3 look normal · 3 need a look · 2 already approved · 1 blocked
6 still to decide.
From the team: Three to look at: the fire-test price (the new level 9 heads), a new glazier for the unit 806 make-safe, and our own fee. The lobby doors wait for the owners’ vote.
Electricity – bulk supply (2026/27): $93,200.00 of $240,000.00 used before this bill (39 %); $111,840.00 with it.
Cleaning (2026/27): $23,880.00 of $48,000.00 used before this bill (50 %); $27,860.00 with it.
Lift maintenance (2026/27): $8,700.00 of $18,000.00 used before this bill (48 %); $10,150.00 with it.
Fire systems (2026/27): $4,320.00 of $12,000.00 used before this bill (36 %); $5,170.00 with it.
Management fee (2026/27): $37,500.00 of $75,000.00 used before this bill (50 %); $43,750.00 with it.
Repairs and maintenance (2026/27): $14,610.00 of $60,000.00 used before this bill (24 %); $15,250.00 with it.
Metro Bulk Energy Ltd (demo)$21,436.00
No. MBE-55120 · 3 September 2026 · due 20 October 2026 · GST $2,796.00
Bulk electricity for the embedded network, last month (recharged to each unit by its own meter)
Budget: Electricity – bulk supply (2026/27): $93,200.00 of $240,000.00 used before this bill (39 %); $111,840.00 with it.
Harbourside Cleaning Co (demo)$4,577.00
No. 2207 · 28 September 2026 · due 20 October 2026 · GST $597.00
Common-area cleaning: lobby, corridors on levels 1–9, gym and bin room
Budget: Cleaning (2026/27): $23,880.00 of $48,000.00 used before this bill (50 %); $27,860.00 with it.
Within the team’s $5,000.00 delegation.
Kahu Lifts Ltd (demo)$1,667.50
No. KL-90318 · 30 September 2026 · due 20 October 2026 · GST $217.50
Monthly service: both passenger lifts and the car-park shuttle lift
Budget: Lift maintenance (2026/27): $8,700.00 of $18,000.00 used before this bill (48 %); $10,150.00 with it.
Within the team’s $5,000.00 delegation.
Aotea Fire Protection Ltd (demo)$977.50
No. AFP-3391 · 25 September 2026 · due 20 October 2026 · GST $127.50
Monthly sprinkler and alarm test, with the new level 9 heads added to the schedule
Budget: Fire systems (2026/27): $4,320.00 of $12,000.00 used before this bill (36 %); $5,170.00 with it.
Up 18 % on the last bill under this contract ($720.00 excl. GST, 14 August 2026).
Within the team’s $5,000.00 delegation.
Parnell Property Management Ltd (demo)$7,187.50
No. PPM-1043 · 30 September 2026 · due 20 October 2026 · GST $937.50
Management fee for the month, as in the management agreement
Budget: Management fee (2026/27): $37,500.00 of $75,000.00 used before this bill (50 %); $43,750.00 with it.
The manager’s own invoice: check it against the fee in the management agreement.
Glasshouse Balustrades Ltd (demo)$736.00
No. GB-0017 · 16 September 2026 · due 20 October 2026 · GST $96.00
Make-safe of a cracked balcony glass panel, unit 806 (taped and boarded the same day)
Budget: Repairs and maintenance (2026/27): $14,610.00 of $60,000.00 used before this bill (24 %); $15,250.00 with it.
A new supplier for this building: no earlier bill, job, contract, policy or mandate names them.
Within the team’s $5,000.00 delegation.
Kauri Plumbing Ltd (demo)$1,357.00
No. KP-4471 · 22 September 2026 · GST $177.00
Job KGT-T0013 — leak in the level 5 corridor ceiling outside 504, found and repaired
Approved on its job by the team, within its delegation, on 21 September 2026: $1,200.00 excl. GST.
Already approved
Structural Integrity NZ Ltd (demo)$29,187.00
No. SI-2026-118 · 29 September 2026 · due 20 October 2026 · GST $3,807.00
Level 5 balcony-edge spalling repair: first progress claim (30 % of the accepted $84,600.00 quote)
Approved outside this list: the AGM resolution “Level 5 balcony spalling repair”, 22 September 2026.
Already approved
Doorway Automation Ltd (demo)$30,935.00
No. DA-7720 · 27 September 2026 · due 20 October 2026 · GST $4,035.00
New operator and safety sensors for the automatic lobby street doors
Outside the budget: No budget line is chosen for this bill.
Blocked: $26,900.00 is above the $25,000.00 committee limit and outside the budget. It goes to the owners for an ordinary resolution (a general meeting); once they pass it, the team records it on the bill.
Blocked — not on this list to approve
Approving marks a bill approved for payment. The building's own account pays it. A blocked bill needs its own approval route; a job invoice already approved on its work order is shown for the record.